AS-AP

Survey: Art Papers

Posted August 05, 2010 by Anonymous
Organization: 
Part 1.
Year Founded: 
1976
1c. Organization's annual budget.: 
$500,001 - $750,000
1b. Primary activity[ies] of the organization.: 
Printed Periodical / Publication
Part 2.
2a. Mission Statement: 
ART PAPERS is a non-profit organization dedicated to the examination, development, and definition of art and culture in the world today. Its mission is to provide an independent and accessible forum for the exchange of perspectives on the role of contemporary art as a socially relevant and engaged discourse. This mission is implemented through the publication of ART PAPERS Magazine and the presentation of public programs.
Website Link to Organization's History / Organization Overview: 
http://artpapers.org/about_ap/featurearticles_77.htm
Website Link to Exhibition / Programming / Publishing History: 
http://artpapers.org/about_ap/featurearticles_77.htm
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Jerry Cullum jcullum@artpapers.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Dan Talley talley@kurtztown.edu
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
survey_field_130: 
all of the above
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
No
7c. Does the organization know how and where to seek expertise and assistance?: 
No
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Other Concerns - Please describe below.
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
Yes
8a. Location: 
University of Georgia
8b. Archival materials are also located at:: 
Yes
Where are these locations?: 
Staff member
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
No
Part 10d.
10d. Would you allow access in the future?: 
Yes
Part 10e.
10e. Under what circumstances would access to archives be allowed.: 
We would not a study room of sorts, where visitors could access the documents. We are considering relocation, and have plans to develop such a space, which would be a library/archive space. Funding is the crucial issue.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Correspondence
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
Other Paper Files
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Oral History, Recordings and / or Transcripts
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Other Digital Materials
Photographs
Videotapes
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Commercially Published Materials
Publication or Merchandise Catalogues
Other:: 
Other Printed Publications
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1970-1979
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
13b. Are some or all of these storage units “archival”?: 
Some
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
91 - 1000
14b. Estimated Number of Archive Drawers: 
----
14c. Estimated Number of Archive Notebooks: 
----
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
151 - 200
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Yes
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
Yes
16c. Electronic Based:: 
Database
Word Processing Document [i.e. Word]
Spreadsheet [i.e. Excel]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
General Staff
Interns
Part 16 / Database
16d. What type of database software is in use?: 
FilemakerPro
Part 17.
17. How are new materials processed?: 
Manual System (Card File, File Folders)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
None or Limited
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Some heating / air conditioning / humidity controls on demand or sporadically
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Evaluate on-site collection
20b. What are the biggest challenges to reaching these short-term goals?: 
Space issues
20c. What goals are in place for the historical materials for the next three to five years?: 
Accessible on-site
20d. What are the biggest challenges to reaching these long term goals?: 
Funding
20e. Are there any additional goals for the organizations historic materials?: 
Exhibition of archives
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$45,001 - $50,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$150,001 - $200,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Finish
Who executed this survey.: 
Sylvie Fortin
survey_field_149: 
I wish to defer payment and allow AS-AP to use these funds to further AS-AP’s efforts to preserve the history of the alternative and avant-garde movement in America.
Is this survey complete and all appropriate questions answered?: 
Yes