AS-AP

Survey: Ann Arbor Art Center

Posted August 05, 2010 by Anonymous
Organization: 
Part 1.
Year Founded: 
1952
1b. Primary activity[ies] of the organization.: 
2 galleries; 8 instructional studios, retail gallery--all visual arts
1c. Organization's annual budget.: 
$750,001 - $1,000,000
Part 2.
2a. Mission Statement: 
1901-1998: Provide for the welfare of the visual arts in Ann Arbor 1998 forward: To be a dynamic organization engaging the community in education, exhibition and exploration of the visual arts
Website Link to Organization's History / Organization Overview: 
http://www.annarborartcenter.org/request.php?sectionId=2&subSectionId=9
Website Link to Exhibition / Programming / Publishing History: 
http://www.annarborartcenter.org/request.php?sectionId=3&subSectionId=14
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Joseph Fazio jfazio@millercanfield.com
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Timothy Johnson trbj@umich.edu
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Clay Johnson clay@tec.com
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
cathy gendron cathy@cathygendron.com
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
Fiscal endangerment of organization
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
Yes
7c. Does the organization know how and where to seek expertise and assistance?: 
No
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Technical Support / Expertise
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
Yes
8a. Location: 
archieves prior to 1975 are at the Bentley Historical Library. Other records are stored in our building
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Yes
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
No
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Board Minutes
Exhibition or Production Files
Financial Records
By-laws / Incorporation Documents
Other Paper Files
11b. Artwork and Documentation: 
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Slides
Photographs
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other Press or Promotional Materials - Please describe below.
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Programs of Events
Publication or Merchandise Catalogues
Other:: 
Other Printed Publications
11e. Other: 
Architectural Drawings / Floor Plan
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1950-1959
1960-1969
1970-1979
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Banker Boxes
File Cabinets
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
Some
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
11 - 20
14b. Estimated Number of Archive Drawers: 
1 - 10
14c. Estimated Number of Archive Notebooks: 
1 - 10
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
----
or: 
I don’t know
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Yes
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
No
16c. Electronic Based:: 
Not Applicable
Other: 
We are in the process of cataloging and researching a system to do so
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
General Staff
Part 17.
17. How are new materials processed?: 
Manual System (Card File, File Folders)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
None or Limited
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
No or minimal climate controls [i.e. in an attic, basement, unheated / uncooled storage area, etc.]
Part 20.
20a. What are the goals for the historical materials for the next year?: 
continuing archiving and establishing a more systematic way for doing so
20b. What are the biggest challenges to reaching these short-term goals?: 
staff time and knowledge of organization
20c. What goals are in place for the historical materials for the next three to five years?: 
Use to celebrate our 100th anniversary
20d. What are the biggest challenges to reaching these long term goals?: 
time and money
20e. Are there any additional goals for the organizations historic materials?: 
1.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$10,001 - $15,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$30,001 - $35,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Part 26.
26. Additional information, comments, observations, and questions.: 
In this survey I am responding to archieving publicity and promotional materials and organizational documents. We do not archieve art of any sort.
Finish
Who executed this survey.: 
Marsha Chamberlin/President & CEO
survey_field_149: 
I wish to defer payment and allow AS-AP to use these funds to further AS-AP’s efforts to preserve the history of the alternative and avant-garde movement in America.
Is this survey complete and all appropriate questions answered?: 
Yes