AS-AP

Survey: Alternate ROOTS

Posted August 05, 2010 by Anonymous
Organization: 
Part 1.
Year Founded: 
1976
1c. Organization's annual budget.: 
$250,001 - $500,000
1b. Primary activity[ies] of the organization.: 
Artist Group / Collective
Part 2.
2a. Mission Statement: 
Alternate ROOTS is an organization based in the Southeast USA whose mission is to support the creation and presentation of original art in all its forms which is rooted in a particular community of place, tradition or spirit. As a coalition of cultural workers we strive to be allies in the elimination of all forms of oppression. ROOTS is committed to social and economic justice and the protection of the natural world and addresses these concerns through programs and services.
Website Link to Mission Statement: 
www.alternateroots.org
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
Alternate ROOTS was founded in 1976 at the Highlander Center in Tennessee by Southeastern performing artists creating original work in their own communities as an effort to continue the social justice work of the previous decade. ROOTS has become increasingly recognized nationally for its advocacy of the artist-citizen, nontraditional governing structures, increased respect for indigenous cultures and inclusion of community members as planners and participants in art-making. ROOTS artists are bound together by their sense of justice, dedication to activism, and the belief that art can and does make a difference in society. ROOTS membership is open to multidisciplinary artists working in all visual and performance disciplines, community organizers, educators and arts administrators. ROOTS’ membership numbers over 150 individual artists, as well as a number of nonprofit arts organizations across the twelve states of Alabama, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, North Carolina, South Carolina, Tennessee, Virginia, West Virginia and the District of Columbia. ROOTS has a rich history of coordinating annual meetings, gatherings, festivals, publications and creating networks that have increased the visibility of art for social change and affected the national understanding of how artists and community organizations can engage. ROOTS is a leader in the field of art for social change, and was one of the first organizations in the country to create a model program for training and disseminating best practices in the field of community cultural development.
2c. Exhibition / Programming / Publishing History.: 
Artist-developed initiatives are the core of Alternate ROOTS unique programming. These programs include the Annual Meeting, a week long artist gathering; the Residency and Tour Program, which provides a financial subsidy for new or underserved presenting communities; the Community/Artists Partnership Program (C/APP), a re-granting program to support a substantive community change project in each of the 5 Alternate ROOTS regions; Artistic Assistance, which provides resources to further artistic professional development; Showcases, Festivals, Publications; and Resources for Social Change, a training program that creates arts-based community learning exchanges to share best practices in art for social change. In 2003, the Alternate ROOTS membership deemed uprooting racism a funding priority by requiring all grant applicants to demonstrate an understanding of how their work actively worked towards the elimination of oppression.
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Carolyn Morris carolyn@alternateroots.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Carlton Turner carlton@alternateroots.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Sherri Crump sage@alternateroots.org
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Collective / Unincorporated Association
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
No
7c. Does the organization know how and where to seek expertise and assistance?: 
No
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Drain on Existing Staff Time
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Unknown
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
No
Part 10d.
10d. Would you allow access in the future?: 
Yes
Part 10e.
10e. Under what circumstances would access to archives be allowed.: 
Alternate ROOTS is a public organization that works towards the building of community through socially engaged art. We are a work-in-progress and are open to serve as a case study for community arts. We welcome those who would like access to our archives in order to examine the history and work of Alternate ROOTS and its effects on the southeast communities we serve.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Correspondence
Board Minutes
Financial Records
By-laws / Incorporation Documents
Other Paper Files
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Oral History, Recordings and / or Transcripts
Other Audio Recordings (i.e. records, etc.)
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Other Digital Materials
Films
Slides
Photographs
Prints / Lithographs / Etchings / Screenprints / etc.
Videotapes
Unique Art Objects
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Brochures
Commercially Published Materials
Checklists / Performance Programs / Price Lists
Programs of Events
Other:: 
Other Printed Publications
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
File Cabinets
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
None
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
51 - 60
14b. Estimated Number of Archive Drawers: 
21 - 30
14c. Estimated Number of Archive Notebooks: 
41 - 50
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
----
or: 
I don’t know
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
No
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
No
16c. Electronic Based:: 
Database
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
General Staff
Part 16 / Database
16d. What type of database software is in use?: 
FilemakerPro
Other: 
ebase
16e. If FileMakerPro, what version? Please describe below.: 
5.5
Part 17.
17. How are new materials processed?: 
No System
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
None or Limited
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Standard office heating / air conditioning / humidity controls running during office hours
Part 20.
20a. What are the goals for the historical materials for the next year?: 
begin archive
20b. What are the biggest challenges to reaching these short-term goals?: 
Funding
20c. What goals are in place for the historical materials for the next three to five years?: 
electronic archive
20d. What are the biggest challenges to reaching these long term goals?: 
funding
20e. Are there any additional goals for the organizations historic materials?: 
house them at an institution
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$5,001 - $7,500
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$20,001 - $25,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Finish
survey_field_150: 
Alternate ROOTS
Who executed this survey.: 
Carlton Turner
Is this survey complete and all appropriate questions answered?: 
Yes